3D Accounting

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Work space for the 3D Accounting Services.

Application Architecture

Goals

  • Paperless
  • One time entry
  • Accessible anywhere by anyone approved at anytime
  • Controllable ... can connect contract-bill-approvals-check-account
  • Backed up ... zero rick of data loss
  • Support 3D reporting

Components

  • Bill.com
  • Banking System
  • Quickbook (online version)
Functions
  • Bill.com:
    • maintains vendor information
    • front end capturing system for everything coming from vendors (i.e. contracts and vendors)
    • controls the processing of vendor invoices/bills up to the point of payment
    • connects the vendor invoice to an account
    • indicates that an vendor invoice/bill has been paid
    • Repository of transaction information
    • Capture 3D information
  • Banking System:
    • pays vendor bills ...cuts check / AFT
    • maintains duplicate vendor list (name and address only)
  • Quickbooks (on-line):
    • establishes and maintains the chart of accounts
    • matches vendor invoices with payments (e.g. via check number)
    • provides financial reporting
Information
  • Bill.com
    • Vendor Information
      • name, address
      • Tax ID
    • Vendor Contracts
    • Vendor Invoice / Bill Information
      • assign to vendor
      • due date
      • assign to accounts
      • approvals
      • search tags
      • marked as "paid"
    • Approval Rules
    • To Do Lists - Individual
    • Payment Calendar
  • Banking System
    • vendor List (Duplicate)
      • name and address only
    • Payment information
      • pdf of cashed check
      • Credit Card debits
      • AFT debits
  • Quickbooks (on-line)
    • Chart of Accounts
    • Financial Transactions
    • Vendor List (from Bill.com)
Interfaces
  • Quickbooks<=>Bill.com Interface
    • Download Bill.com-to-Quickbooks
      • Vendor List?
      • A/P transactions
    • Upload from Quickbooks-to-Bill.com
      • Chart of Accounts
      • Transaction info with check/payment #
  • Quickbooks<=>Banking System Interface
    • Download Banking System-to-Quickbooks
      • All transactions
    • Upload from Quickbooks-to-Banking System
      • None
  • Bill.com<=>Banking System Interface
    • None

Transaction Flows

  • Credit Card Charges
  • Auto Pay / AFT
  • Fees
  • Deposits